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Real Results: One Connected System, One Ontario PSW Agency

How We Connected Recruitment, Payroll, Compliance, and Marketing Into One System.

This is not a hypothetical. This is the exact system we built, configured, and deployed for a real Canadian healthcare staffing agency from scratch, in weeks, without a developer.

Ontario PSW staffing agency before Synerz — managing payroll in Excel with no digital system or credential tracking

The situation

A growing PSW agency in St. Thomas, Ontario running on spreadsheets and manual processes.

Complete Odoo ERP and digital system built by Synerz for a real Ontario PSW healthcare staffing agency — live compliance dashboard and automated payroll

The agency had growing staff numbers, increasingly complex CRA payroll requirements, no way to track credential expiry, no formal scheduling system, and zero digital marketing presence. Like most small agencies, they were spending more time managing administration than growing the business.


0
Automated payroll processes before Synerz

Manual
Credential tracking  prone to errors

No
Social media or SEO presence



OUR SOLUTION

One connected Odoo 19 system recruitment to invoice, with compliance built in.


✅ CRA-Compliant Canadian Payroll
Built CPP, EI, Federal, and Ontario provincial tax rules from scratch with correct 2026 rates. Validated against CRA's Payroll Deductions Online Calculator.
✅ Credential Compliance Automation
Custom expiry date fields for CPR, First Aid, PSW certification, and Police Check with daily automated alerts for expired, urgent, and warning statuses.
✅ Planning-to-Payroll Automation
Published shifts automatically generate work entries — eliminating manual timesheet entry entirely.
✅ Client Billing System
Sales orders linked to projects with time sheet-based invoice generation for accurate client billing.
✅ Digital Care Plan Forms
Custom digital forms with staff drop downs, care task tracking, auto-calculated totals, signature pad, and PDF generation.
✅ Social Media + SEO

10 monthly post types across all platforms, LinkedIn management, and ongoing SEO content strategy.

THE OUTCOME

From five disconnected tools to one connected system live in under 4 weeks.


100%

CRA-compliant automated payroll


Zero
Missed credential expiry alerts


Weeks
Not months time to go fully live

Your agency could be next.

We built this once. We know exactly how to build it again faster, with fewer complications, and tailored to your province and specific workflow.

Book A Free Discovery Call